You are working as Managing director and you just won a consequent project. This is big news for the company!
You must now organize your departments and teams that need to work on it, and to follow its progression to make this project a success!
Some constraints can let you work late at night to organize calendar and logistics for this project management. Discover MAGIC BPM online platform, your new organizational platform.
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Which employee to put on the new project?
The first biggest issue as Project director, when beginning a new project, is to find the necessary resources inside the company (or outside if needed).
The first conundrum is to assign the right colleagues to the new project depending on the ongoing projects they are working on, and their competences. The due date of the ongoing projects are also to be taken into account, as other imperatives that can exist on some activities.
It is often a nightmare to have the information in real-time on the planning, projects’ progress and time people can add to their ongoing tasks.
On a collaborative platform like MAGIC BPM, you have all employees’ information that are gathered on a single tool, and you can decide which colleagues you can put on the new project.
Indeed, you have access in a minute to the time dedicated to the ongoing tasks, the free time that can be filled with the new project, and see who is completely overwhelmed and can’t work on it. This information documented helps you gain time to manage your planning and move forward to the next phase: team organization.
Now you have the resources, how to organize your teams?
Once you have listed the colleagues who will work on the new project, you must now organize the teams in order to make them work together. But what if they are working on other projects at the same time, in different departments, offices, or even countries with time difference? Here begins hard project management.
You will have team members sending many emails, follow-ups, and some will be waiting for a colleague to have its job done before the other one start its activity on the project.
The collaborative platform is key product for such project management. The platform, when you will have your resources and optimum planning in your mind, will be set up in order to automate each workflow, each approval, and to send automatic emails. You will know in real time who finished its tasks, when one can start a new phase of the project, if an approval has been validated and if they can go on or if they have to wait for some information to complete the job. The percentage of completion of each task can also be followed if this criteria as also been set up at the beginning of the project when estimating time to spend on each task. With a collaborative platform you will be able to follow all tasks assigned to each colleague and to forecast the progress of the whole project.
A problem when delivering the client after the due date? You can see on the platform when the project got behind schedule, or who got late on a task according to the predicted time.
Day-to-day project management improvement
You began the project but you have some client’s requirements to add? You have more people on the project, or less, and you need to change the tasks’ distribution?
Processes’ applications in MAGIC BPM are easy to configure, but also to modify, and all employees working on the project will have automated emails with modifications and will be up to date on the new organization.
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